ShiftFlow is the workforce platform for restaurants, bars, cafes and bakeries. Plan the week, clock staff in at the door, approve timesheets and stay on the right side of UK employment law, all from one place.
Managers plan from the office, staff clock in at the venue tablet and check their week on their own phone. It is all the same data, updated live.
Rotas, timesheets, people, documents, reports and settings for owners, managers and HR.
An installable tablet app for iPad and Android that turns any tablet into a time clock.
Staff see shifts, book holiday, swap shifts and sign documents from their own phone.
Plan it, work it, approve it, pay it. Every step feeds the next, so the hours on the rota, the punches at the kiosk and the figures in payroll always agree.
Drag shifts into place, drop in templates or copy last week. Hours, cost, wage percentage and labour per hour update as you go, with the weather on every day header.
Planned and actual hours side by side for the whole team. Late, early leave and no-show are flagged for you, and edits keep a reason and an audit record.
Send a new starter a link. They fill in their details, upload Right to Work evidence and sign their contract online. Nobody is marked complete until both are done.
Every rota is checked against the rules before it can be published. Errors block publishing, warnings are shown, and each rule can be tuned for each venue.
No proprietary hardware. Install the kiosk on an iPad or Android tablet, lock it to the app, and your team clocks in with their PIN.
"When am I on?", "How much holiday do I have left?", "Can someone cover Saturday?" The employee app answers all of them, and you decide which parts each venue switches on.
Thirteen ways to look at your rota, your people and your venue floor. Every list and grid comes in Comfortable or Compact, so a team of eight and a team of eighty both fit.
The rota, the time clock, HR, documents and the employee app, all in one system. Switch on the parts each venue needs.
Staff records hold passports, bank details and National Insurance numbers. ShiftFlow was built to protect them from the first line of code.
Sensitive fields and documents are encrypted with AES-256-GCM, with managed key rotation.
Every business is separated at the database itself with row level security, not only in the application.
Single sign-on with Microsoft Entra ID or any OIDC provider, plus authenticator app MFA.
Roles built from fine-grained permissions, scoped to the locations each manager looks after.
Every change is recorded with who, when and what it was before, ready for any dispute.
Set it once for the business, override it for a single venue only where you need to.
ShiftFlow already reports sales against labour. Point of sale integrations are on the roadmap, so live sales can forecast how many people you need, hour by hour.
Tell us about your venues and we will set up a demo workspace with your positions and locations, so you can see exactly how your week would look.
Book a 30 minute walkthrough, or ask us anything about moving from your current system. We can import your staff list for you.
Book a demo info@btree.ukShiftFlow is designed and built in the UK by {btree}, a technology consultancy that blends deep technical expertise with business insight to build scalable, smart and sustainable digital products.
